Privacy Policy

Polar Trails Inc. Homestay Program Privacy Policy

Polar Trails Inc. Homestay program (“Polar Trails”, “we”, “our”, “us”) is committed to your privacy, ensuring the information you provide to us through our website (“site”) is protected and secure and only used in accordance with this privacy statement.

Personal Information Collected

Polar Trails only collects information deemed necessary and appropriate for completing a business transaction and to fulfill the purpose of the visitor’s interaction with our site. General information we ask for is email and physical address, name, phone number and other pertinent information. Visitors have the right to not disclose personally-identifying information with the understanding that this may prevent them from engaging in certain website-related actions, like purchasing a Polar Trails product or service.

Protection and Security

Polar Trails will take reasonable steps to protect all personal information collected by using industry standard physical, electronic, and procedural security measures. Access to personal data is restricted to employees of Polar Trails, affiliated organizations and contractors who are required to view this information as part of their job responsibilities in providing the services through Polar Trails and have agreed to protect and not disclose it to any other parties. Some of these employees, affiliated organizations and contractors may be located outside of your home country and Canada; by using our site you consent to the transfer of such information to them.

Polar Trails will not rent or sell personal information you provide and will only disclose this information if required to do so by law or if you give us permission to share it.

Use of Personal Information

Visitors to/users of the Polar Trails site agree that we may collect and use personal information from you and about you for the following purposes:

  • To communicate with you and respond to your questions or inquiries regarding products and services that we offer through the website and social media.
  • To understand your needs and provide specific information to you on our products and services.
  • To determine your eligibility for our products and services, including verifying your personal information through communicating with any references provided by you.
  • To improve the site and help us develop new services, apps, tools, and site features
  • To provide you with continuing service.
  • To evaluate and manage our risks, operations, and relationship with you.
  • To meet our legal and regulatory requirements.
  • To facilitate the processing of payments.

Retention and Rights to Your Information

Polar Trails will retain, use or disclose your personal information on our systems only for as long as we need to for the purposes for which it was collected as set out in this policy, unless you consent otherwise or it is required by law to disclose it. We keep contact information (such as mailing list information) until a user requests that we delete that information from our system. If you choose to unsubscribe from a mailing list, we may keep certain limited information about you so that we may act on your request.

Your personal information will be deleted, destroyed, or made anonymous at your request or as required if it’s no longer needed for the purposes defined in this policy. If you would like to request the deletion of your data please contact

Under data protection law you may have certain rights to the personal information you have provided to us. These may include the following:

  • request a copy of personal information we hold about you;
  • ask that we update or correct the personal information we hold about you,
  • ask that we delete personal information that we hold about you, or restrict the way in which we use such information
  • object to our processing of your personal information; and/or
  • withdraw your consent to our processing of your personal information (to the extent such processing is based on consent and consent is the only permissible basis for processing).

If you would like to exercise these rights or understand if these rights apply to you, please contact our office by emailing

Third-Party Sites and Social Media

Polar Trails website may contain links to third party websites and social media like Facebook operating outside of our control. Please understand that we are not responsible for the privacy practices and/or the terms & conditions of these sites and services, you should therefore read their own privacy policies before interacting with them.

Data Processors in Other Countries

We may engage third parties to perform certain services on our behalf. These third parties may store, process, and transfer personal information on servers located outside of Canada in jurisdictions whose data protection laws may differ from those of Canada, such as the United States of America. As a result, personal information may be subject to access requests from governments, courts, or law enforcement in those jurisdictions according to the laws in those jurisdictions. For example, information may be shared in response to valid demands or requests from government authorities, courts and law enforcement officials in those countries. Subject to applicable laws in such other jurisdictions, we will use reasonable efforts to ensure that appropriate protections are in place to require our third parties to maintain protections on personal information that are equivalent to those that apply in Canada.

Third-Party Analytics

Our site uses third-party analytics services such as Google Analytics, a web analytics service of Google, Inc. (“Google”).

Google Analytics uses “cookies” to analyze how you use our site. The information generated by the cookie about your use of our site (including your IP address) is sent to a Google server in the U.S. and stored there. Google will use this information to evaluate your use of our site, compile reports on site activity for our site operators, and to provide other site activity-related internet services. Additionally, Google may transfer this information to a third party when required by law or in the case of third-party processing information on Google’s behalf. In no case will Google use your IP address in connection with any other information held by Google. You can set your internet browser to prohibit the installation of cookies. Google also provides a browser extension to opt out of all analytics tracking. Furthermore, we use the cookies to carry out frequency assessments, page usage assessments, and marketing assessments. For the aforementioned assessments, we utilize this cookie information without a link to your personal information, so it is completely anonymous.

By accepting analytics cookies on our site, you consent to the processing of data about you collected by Google in the manner described and for the above-mentioned purpose. You can change your cookie preferences at any time.

Changes to this Privacy Policy

We reserve the right to change or replace this privacy policy at our sole discretion at any time. Please check back from time to time to ensure that you are aware of any updates or changes to this privacy policy. We will post the most current version on our site and we will indicate the date this privacy policy was last revised at the top of the page. Your continued access or use of this site after any such changes constitutes your acceptance of the privacy policy as revised.


Please contact us if you have any questions about our privacy policy or information we hold about you by emailing